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Administrative Assistant - PRN - Adaptive Sports and Recreation

West Jacksonville, FL

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OverviewnThe Administrative Assistant, under the supervision of the Manager of Adaptive Sports and Recreation, performs and provides administrative support to Program Manager, staff, students, volunteers and external customers. Responsibilities include word processing, meeting coordination, filing, special project research, payroll, data entry, report generation, verbal and written communication with internal and external customers, creation of spreadsheets reports and presentations using Microsoft Office Suite, coordination of travel, meeting minutes and policy and procedure writing and organization.  The Administrative Assistant I will also provide onsite event support to include equipment loading and unloading, customer service, and communication with participants, family, media, students, volunteers and spectators.n n nEssential Duties & Responsibilities:nn Ensure safety of all event attendeesn Report safety or customer satisfaction risks to event manager and leadern Answer office phonen Filingn Payrolln Meeting Minutesn Meeting plannersn Conference Call coordinationn Data entryn Create reports and presentations using Microsoft Officen Consistently display Brooks Valuesn Maintain confidentiality of all informationn Set up/Clean up at eventsn Load and unload equipmentn Volunteer and participant registrationn Prepare athletesn Document and submit attendancen Perform minor equipment repairsn Orient volunteers and students at eventsn Transfer participants into adaptive equipmentn Ensure positive experience of all customers to include physical and social engagement in activityn Maintain professional boundariesn Participate responsibly in supervisory relationshipn Communicate needs to supervisorn Modify performance in response to constructive feedbacknn nRequirements:nn Associateu2019s Degreen 2 years of administrative support or relative office experiencen Proficiency in MS Office to include, Word, PowerPoint and Exceln Excellent written, verbal and non-verbal communication skillsn Consistent demonstration of Brooks Values of service, teamwork, innovation, integrity, compassion, continuous learning and accountability.n Able to plan, prioritize and manage to completion multiple assignments with distant supervisionn Excellent interpersonal skillsnn nDesired: nn Experience with individuals with disabilities preferredn Experience with sports preferredn Proficiency in social media preferredn Experience in Adobe Photoshop preferrednn nHours: PRN; 9a -5pn nLocation: Adaptive Sports & Recreation Programsn nFor more information on this opportunity, please contact recruiter Lauren Spencer at ****.

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