Supervisor Recreation - Volunteers & Special Events
$51,778.00 - $61,763.00 Annually
For priority consideration, please submit your application by 5 p.m. on July 30.
Under general direction, this position is engaged in management and administrative functions related to the recruitment, selection and training of volunteers and performs professional work in the development, administration, and evaluation of a wide range of special events. The incumbent reports to the Recreation Superintendent and will provide direct and indirect supervision of full time, part time and/or seasonal staff. The position directs and evaluates part-time and seasonal program staff, volunteers, contracted instructors and program participants while providing technical assistance to the Recreation Superintendent.
This posting will remain open until filled or until a sufficient number of qualified applicants has been received.
Essential & Ancillary Job Duties:
Essential Job Duties
Plans, coordinates and stages special events, festivals, concerts, and related activities and serves as a liaison to events produced by the organization
Supervises part time, temporary and volunteer staff, as assigned, including directing and evaluating work activities, participating in the hiring and promotion process, and conducting orientation and training
Participates in the development and monitoring of the Division's budget. Collect and compile data to support budgetary requests. Assists the Recreation Superintendent with administrative duties such as recordkeeping, preparing reports, purchasing, and scheduling; makes recommendations for capital purchases/projects
Coordinates services, materials and supports systems needed from other agencies and city departments; Identify short and long-term resource needs; develop and implement changes to work plans in order to allocate resources efficiently
Develops and manages an active base of ongoing and episodic volunteers and develops/implements recruitment plans for the same. Conducts screening and interviews to assure proper volunteer placement and develops/implements volunteer training programs
Develops affiliations with nonprofit organizations, local businesses, schools, churches, civic organizations, and other government entities
Negotiates, supervises, and monitors contracts for service providers, i.e. sound, portable toilets, trash disposal, independent contractors, vendors, and supplier for city-wide special events to ensure compliance with applicable safety and quality standards
Solicits potential sponsors for city-wide special events and distributes sponsor packets that are designed for each event
Attends and participates in professional group meetings; maintain awareness of new trends and developments in the field/industry; incorporates new developments as appropriate into programs
Responds and resolves citizen inquiries and complaints related to city services while performing work in the field
Responds to emergency related issues and on-call situations
Ancillary Job Duties
Relieve superiors of routine administrative tasks, assist Recreation Superintendent with duties as needed; and may act as Recreation Superintendent as assigned
Coordinate the preparation of press releases, advertisements, brochures, and social media
Maintains website information and assists with other operational software as needed
Performs other duties as assigned.
Job Qualifications & Knowledge, Skills and Abilities:
Job Qualifications -
Education, experience and training that are required or desirable in order to effectively perform the job at the time of hire. An equivalent combination of education, training and experience will be considered. Additional requirements and/or substitutions may be requested and require the approval of HR.
Bachelor's Degree in Recreation, Business Administration, or a related field and three (3) to five (5) years of experience in special event management or a related field, including one (1) year of supervisory experience. Any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the work may be substituted.
Minimum of 2 years developing and/or managing program budgets
Must possess a valid Missouri Driver's License
Must possess or be able to obtain a first-aid/CPR card within 120 days of hire date.
Knowledge, Skills and Abilities
– May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
Must have a superior knowledge of planning, administration, organizational, scheduling, coordination, and promotional activities related to the staging of special events, concerts, festivals, and related activities;
Must have a functional knowledge of program budgeting, financial management, volunteer administration and personnel principles;
Should have a thorough knowledge of recruitment and management of volunteers, sponsors and vendors;
Ability to prepare and deliver oral and written reports, maintain attendance and activity records;
Must have the ability to work independently while exercising good judgment in performing tasks. This employee must demonstrate an expert-level ability to identify potential problems, effectively trouble shoot problems and resolve conflict using varied interpersonal methods. They must have the ability to discern when and with whom to consult and collaborate within the organization in solving problems;
Functional knowledge of Microsoft Office, facility reservation, and program registration software packages;
Ability to judge distances accurately and to read and interpret written instructions, maps, manuals, and schematics is required.
Work Environment & Physical Abilities:
– Environmental or atmospheric conditions commonly associated with the performance of the duties of this job.
The primary duties of this class are performed in a public building environment or an outdoor environment that may include working in adverse weather conditions.
Exposed to moderate noises from equipment and activities.
– The physical demands described below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.
Must be able to sit and drive frequently;
Work may require frequent standing, walking, climbing, bending, and lifting up to 50 pounds;
Must be able to speak and hear clearly;
Must have clarity of vision and the ability to adjust focus, judge distance and spatial relationships, identify and distinguish colors;
Must have finger dexterity and hand-eye coordination to work on related equipment.
Regular attendance is a necessary and essential job duty.
APPLICATIONS MAY BE FILED ONLINE AT:
****1001 Schroeder Creek Blvd
Wentzville, Missouri, 63385
City Of Wentzville requires you to fill in their on-line form which will open in a different window.
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Follow the application instructions in the Job Description.